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Any successful office party will include food and drink which is at the heart of any event. Most often the most difficult part of organizing and planning an event is deciding what to serve. Event planning for a successful party means deciding whether to have a cocktail party with appetizers, a full sit down dinner or a buffet that could also include setting up individual stations for larger events.

The time of day scheduled for a party or event will dictate the service type and food quantities. Don\’t forget that your colleagues\’ expectations will also impact this aspect of event planning. However, the biggest factor dictating the catering style you choose will be the budget you have to work with. If you decide to have your event on the work premises keep in mind the space will inform the service style. A formal sit down meal needs tables and chairs. Can your budget handle this style? Service staff will be required if you decide on this option.

Planning for a buffet style event means you will need tables to accommodate catering equipment. Space for a carving station is required if your party planning choices include a traditional roast beef or turkey. A cocktail style party with appetizers being served: use either presentation tables or wait staff to serve guests. An area for preparation will be needed for both of these party styles. The office kitchen can be a good resource in this case.

If you have to get the most out of a smaller budget, opt for the caterer to drop off your menu choices and then all you\’ll need is a table to set up the presentation.

To have the entire company talking about the best office gathering ever follow these tips and tricks too.

- Know your office food etiquette. If yours is an office of women, serve food that is pretty and always add chocolate something. Perhaps you are a construction company; you will want to fill the gap with delicious home-style portions.

- Be sensitive. Keep in mind the ethnic and religious requirements of your colleagues.

- How much food is needed will depend on how many people will attend and the time of your party. Luncheons typically require less food then evening parties.

Appetizers for a cocktail party:

- Light: 3 to 5 pieces – Medium cocktail party: 5 to 8 pieces – Full meal cocktail party: 8 to 15 pieces. – Dinner style cocktail parties require 15 to 20 pieces per person.

- Renting China, Glassware and Cutlery will make any party planners life much easier and is eco-friendly. You should be able to rent them from your caterer. If you want disposable, choose a caterer that has eco-friendly items available. Have the order delivered the day before to ensure you are ready for the set up the day of the event. If you are missing items, early delivery gives you time to make wrongs into rights.

- Double up on everything. You can count on people to leave glasses, plates and cutlery wherever they go. Planning for twice the amount as the number of guests invited is a smart event planning strategy.

- Serving Staff. A buffet is a good choice it you are not hiring staff. Stack plates at the beginning of the line. Place cutlery and napkins at the end of the buffet line. Setting up in fashion eliminates guests having a balancing act while serving themselves.

- If you have the space available set up several areas for food. This ensures that everyone will not crowd the same buffet table at once. Always make sure there are plenty of napkins, plates and cutlery at each table.

- The wow factor. If you have the budget go with butler service and provide your staff with an elegant experience that says they are the best.

Following these few simple food event planning steps will ensure you being the event planner your office needs for any party or event to be a success.

Food sets the mood. Great catering creates great party and event moments-and great catering is what Simply Elegant catering does. We understand how food can shape any party, event or meeting. Our chefs stand behind every bite to match you and your company\’s style and budget. Simply Elegant works with you to make sure your catering works for you and your event — not against you.

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